About the UPJ Greek Alumni Association
ARTICLE I: Name
The name of this organization shall be the University of Pittsburgh at Johnstown Greek Alumni Council, hereafter referred to as the “GAC”.
ARTICLE II: Definition and Mission
Section 1. The GAC is a non-profit organization created and established for non-business purposes which are charitable, educational or scientific within the meaning of Section 501(c)(3) of the Internal Revenue Code, as amended from time to time, and any subsequent Internal Revenue Code (the “Code”).
Section 2. The mission of the GAC shall be to promote the welfare and interest of the Greek social organizations of the University of Pittsburgh at Johnstown and their alumni. The GAC shall encourage our members to truly embody the values upon which our individual Greek organizations were founded. The goal of the GAC will be to unite the alumni of the University of Pittsburgh at Johnstown Greek community by keeping its members informed of and engaged with Greek issues and events, as well as University and Alumni events and endeavors.
ARTICLE III: Offices
The principal office of the GAC is at the University of Pittsburgh at Johnstown, Office of Institutional Advancement and Alumni Affairs, 272 Blackington Hall, Johnstown, PA 15904. The GAC may also have other offices as the Board of Directors may from time to time appoint.
ARTICLE IV: Membership
Section 1. For the purposes of these Bylaws, the following persons shall be considered to be eligible for membership:
a) Individuals who have completed the requirements for membership in any Greek social organization which has/had been recognized by the University of Pittsburgh at Johnstown;
b) Individuals who were members of recognized groups affiliated with Greek organizations at the University of Pittsburgh at Johnstown.
ARTICLE V: Management
Section 1. Governance of the GAC is by the GAC Board of Directors, hereafter referred to as the “Board”.
Section 2. The management of the business of the GAC shall be vested in the Board.
Section 3. Except as otherwise provided in these Bylaws, the voting members of the Board shall be chosen as follows:
a) Each Greek social organization which has/had been recognized by the University of Pittsburgh at Johnstown will select their respective representative. One‐third of the foregoing individuals shall be elected each year.
b) Each organization may only have one (1) voting member on the Board at the same time.
c) The Presidents of the Interfraternity Council (IFC) and the The Panhellenic Council (formerly called the "InterSorority Council" ISC) of the University of Pittsburgh at Johnstown shall be ex-officio members of the Board.
Section 3. The election of Board members shall be conducted each year. Representatives shall be named not earlier than February 1 and, in order to be considered valid, must be received by the Executive Committee not later than April 1. In the event that April 1 falls on a Saturday, Sunday or legal holiday, then the time limit for a valid receipt of representatives shall be extended to the next business day.
Section 4. Except as otherwise provided in these Bylaws, the term of office of elected Board members shall run for three full elected years.
Section 5. The Board may meet physically, electronically or telephonically as determined by the President.
Section 6.
a) At least ten days’ notice of the time and place of a regular Board meeting shall be given in writing or via e‐mail to each Board member.
b) In the event of the cancellation of a regular Board meeting, said meeting may be rescheduled.
c) Special meetings of the Board may be called by the President or upon the written request of five Board members. At least five days’ notice of the time, place and purpose of a special meeting of the Board shall be given in writing, by telephone or via e‐mail to each Board member.
d) Eight voting members shall constitute a quorum at any meeting of the Board.
e) Section 7. An individual who has been elected and has served two consecutive full terms of three years each shall not again be eligible to be an elected member of the Board for one year.
Section 8. Vacancy
a) If a position on the Board becomes vacant, an individual who is eligible to hold such a position may be appointed for the remainder of the term of the vacated position by their respective organization.
b) Vacant positions must be filled within 30 days of the vacancy.
ARTICLE VI: Officers and their duties
Section 1. President
a) The President shall be the chief executive officer of the GAC and shall exercise general supervision over the affairs of the GAC.
b) He or she shall preside at all meetings of the GAC and of the GAC Board.
c) He or she shall see that all orders and resolutions of the Board are implemented.
d) He or she shall be an ex‐officio member of all committees and shall have the general powers and duties usually associated with the president of an organization, as well as such additional powers and duties as prescribed by the GAC Board.
e) The term of office shall be one (1) year.
f) He or she shall be the liaison to the University of Pittsburgh at Johnstown Alumni Association. In the event the President is unable to attend an Alumni Association Board meeting, he/she may designate a replacement.
g) The President or designee must be a member of the University of Pittsburgh at Johnstown Alumni Association.
Section 2. Immediate Past President
a) The Immediate Past President shall serve as a member of the Executive Committee for a period not to exceed one (1) year.
b) He or she shall serve an advisory role and be a non-voting member.
Section 3. President-elect. The President-elect shall have and exercise all the powers and duties of the President during the absence or incapacity of the President.
Section 4. Secretary
a) He or she shall attend all meetings of the GAC and of the GAC Board.
b) He or she shall preserve in books of the GAC the minutes of the proceedings of such meetings.
Section 4. Treasurer
a) He or she shall keep full and accurate accounts of receipts and disbursements in books belonging to the GAC.
b) He or she shall oversee the disbursement of funds of the GAC as ordered by the Board, taking proper voucher for such disbursements.
c) He or she shall tender to the President and Board, at regular meetings of the Board, or when otherwise required, an account of all his or her transactions as Treasurer and of the financial condition of the Association.
d) Responsibilities of the office include preparation of the annual budget, project feasibility assessments, cost/benefit analysis for GAC sponsored events, long range financial planning and investment opportunity assessment.
ARTICLE VII: Election and Term of Officers
Section 1. The election of the GAC officers shall be conducted annually.
Section 2. The terms of office of all officers shall run from July 1 of the elected year through June 30 of the second following year.
Section 3. The officers shall be elected by the current members of the Board from among the members of the current board.
Section 4. If the office of any officer becomes vacant, the members of the Executive Committee shall choose a successor who shall hold office for the remainder of the term of the vacated office.
Section 5. If the term of office of a Board officer extends beyond the term of office as a Board member, then the term of office as a Board member shall continue until the expiration of the term as a Board officer.
ARTICLE VIII: GAC Meetings
Section 1. An annual meeting of the GAC will be held in conjunction with the University of Pittsburgh at Johnstown Homecoming event.
Section 2. Special meetings of the GAC may be called by the President or upon the written request of 25 regular members. At least 20 days’ notice of the time, place and purpose of a special meeting of the GAC shall be either given in writing or via e‐mail to each regular member.
Section 2. Eighteen regular members shall constitute a quorum at any meeting of the Association.
ARTICLE IX: Committees
Section 1. Executive Committee
a) The Executive Committee shall consist of the officers of the Board. This committee shall have the power to act on behalf of the Board and to perform any function allocated to the Board, except to the extent that these Bylaws require specific action by the Board.
b) A quorum necessary for the conduct of business shall consist of a simple majority of the committee membership.
c) All business transacted by the Executive Committee shall be reported at the next Board meeting.
d) The Executive Committee shall handle all financial transactions of the Board.
e) The Executive Committee will review and recommend the annual budget to the full board at the July board meeting.
Section 2. Student Relations Committee.
a) This committee shall consist of at least three (3) members of the Board.
b) It shall promote a greater awareness of the GAC with University of Pittsburgh at Johnstown students by acting as liaison between the GAC and the Greek student body.
c) It should periodically meet with representatives of student organizations, investigate the desirability of joint alumni‐student projects, and communicate the opinions and proposals of each group to the other.
Section 3. Homecoming Committee
a) This committee shall consist of at least three (3) members of the Board.
b) It shall advertise undergraduate Greek events to the member groups of the GAC.
c) It shall organize events specific to Greek Alumni, and coordinate those events with the other events being held during Homecoming Weekend.
Section 4. Website Committee
a) This committee shall consist of at least (1) member of the Board
b) It shall update, post, edit and moderate the website and social media platforms where alumni are engaged.
Section 5. Special committees may be formed by the President with the approval of the Board.
ARTICLE X: Order of Business
The order of business at Board and Executive Committee meetings shall be as follows:
1. Call to Order
2. Approval of the Minutes of the Preceding Meeting
3. Officer Reports
3. Treasurer’s Report and Quarterly Budget Report
4. Committee Reports
5. Old Business
6. New Business
7. Other
8. Adjournment
ARTICLE XI: Parliamentary Authority
Section 1. The rules contained in the current edition of The American Institute of Parliamentarians’ The Standard Code of Parliamentary Procedure shall be the parliamentary authority with respect to all proceedings not specifically provided for in these By‐Laws.
ARTICLE XII: Amendments
a) Amendments to the Bylaws will be presented as an agenda item at a regular board meeting. The Bylaws may be amended by a two‐thirds (2/3) majority vote of the GAC Board members present at said meeting.
b) At least 10 days’ notice of the time and place of such a Board meeting, together with the text of the proposed amendment, shall be given in writing to each Board member.
Section 2. The President shall appoint a committee to review these bylaws for revision at least once every three years or as otherwise needed.
ARTICLE XIV: DISSOLUTION
Upon the dissolution of the GAC, the Board shall, after paying or making provisions for the payment of all liabilities of the GAC, dispose of all of the assets of the GAC exclusively for the purposes of the GAC in such manner if such purpose or purposes shall be in existence and operation, or to such organization or organizations organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Code as the Board shall determine.
The name of this organization shall be the University of Pittsburgh at Johnstown Greek Alumni Council, hereafter referred to as the “GAC”.
ARTICLE II: Definition and Mission
Section 1. The GAC is a non-profit organization created and established for non-business purposes which are charitable, educational or scientific within the meaning of Section 501(c)(3) of the Internal Revenue Code, as amended from time to time, and any subsequent Internal Revenue Code (the “Code”).
Section 2. The mission of the GAC shall be to promote the welfare and interest of the Greek social organizations of the University of Pittsburgh at Johnstown and their alumni. The GAC shall encourage our members to truly embody the values upon which our individual Greek organizations were founded. The goal of the GAC will be to unite the alumni of the University of Pittsburgh at Johnstown Greek community by keeping its members informed of and engaged with Greek issues and events, as well as University and Alumni events and endeavors.
ARTICLE III: Offices
The principal office of the GAC is at the University of Pittsburgh at Johnstown, Office of Institutional Advancement and Alumni Affairs, 272 Blackington Hall, Johnstown, PA 15904. The GAC may also have other offices as the Board of Directors may from time to time appoint.
ARTICLE IV: Membership
Section 1. For the purposes of these Bylaws, the following persons shall be considered to be eligible for membership:
a) Individuals who have completed the requirements for membership in any Greek social organization which has/had been recognized by the University of Pittsburgh at Johnstown;
b) Individuals who were members of recognized groups affiliated with Greek organizations at the University of Pittsburgh at Johnstown.
ARTICLE V: Management
Section 1. Governance of the GAC is by the GAC Board of Directors, hereafter referred to as the “Board”.
Section 2. The management of the business of the GAC shall be vested in the Board.
Section 3. Except as otherwise provided in these Bylaws, the voting members of the Board shall be chosen as follows:
a) Each Greek social organization which has/had been recognized by the University of Pittsburgh at Johnstown will select their respective representative. One‐third of the foregoing individuals shall be elected each year.
b) Each organization may only have one (1) voting member on the Board at the same time.
c) The Presidents of the Interfraternity Council (IFC) and the The Panhellenic Council (formerly called the "InterSorority Council" ISC) of the University of Pittsburgh at Johnstown shall be ex-officio members of the Board.
Section 3. The election of Board members shall be conducted each year. Representatives shall be named not earlier than February 1 and, in order to be considered valid, must be received by the Executive Committee not later than April 1. In the event that April 1 falls on a Saturday, Sunday or legal holiday, then the time limit for a valid receipt of representatives shall be extended to the next business day.
Section 4. Except as otherwise provided in these Bylaws, the term of office of elected Board members shall run for three full elected years.
Section 5. The Board may meet physically, electronically or telephonically as determined by the President.
Section 6.
a) At least ten days’ notice of the time and place of a regular Board meeting shall be given in writing or via e‐mail to each Board member.
b) In the event of the cancellation of a regular Board meeting, said meeting may be rescheduled.
c) Special meetings of the Board may be called by the President or upon the written request of five Board members. At least five days’ notice of the time, place and purpose of a special meeting of the Board shall be given in writing, by telephone or via e‐mail to each Board member.
d) Eight voting members shall constitute a quorum at any meeting of the Board.
e) Section 7. An individual who has been elected and has served two consecutive full terms of three years each shall not again be eligible to be an elected member of the Board for one year.
Section 8. Vacancy
a) If a position on the Board becomes vacant, an individual who is eligible to hold such a position may be appointed for the remainder of the term of the vacated position by their respective organization.
b) Vacant positions must be filled within 30 days of the vacancy.
ARTICLE VI: Officers and their duties
Section 1. President
a) The President shall be the chief executive officer of the GAC and shall exercise general supervision over the affairs of the GAC.
b) He or she shall preside at all meetings of the GAC and of the GAC Board.
c) He or she shall see that all orders and resolutions of the Board are implemented.
d) He or she shall be an ex‐officio member of all committees and shall have the general powers and duties usually associated with the president of an organization, as well as such additional powers and duties as prescribed by the GAC Board.
e) The term of office shall be one (1) year.
f) He or she shall be the liaison to the University of Pittsburgh at Johnstown Alumni Association. In the event the President is unable to attend an Alumni Association Board meeting, he/she may designate a replacement.
g) The President or designee must be a member of the University of Pittsburgh at Johnstown Alumni Association.
Section 2. Immediate Past President
a) The Immediate Past President shall serve as a member of the Executive Committee for a period not to exceed one (1) year.
b) He or she shall serve an advisory role and be a non-voting member.
Section 3. President-elect. The President-elect shall have and exercise all the powers and duties of the President during the absence or incapacity of the President.
Section 4. Secretary
a) He or she shall attend all meetings of the GAC and of the GAC Board.
b) He or she shall preserve in books of the GAC the minutes of the proceedings of such meetings.
Section 4. Treasurer
a) He or she shall keep full and accurate accounts of receipts and disbursements in books belonging to the GAC.
b) He or she shall oversee the disbursement of funds of the GAC as ordered by the Board, taking proper voucher for such disbursements.
c) He or she shall tender to the President and Board, at regular meetings of the Board, or when otherwise required, an account of all his or her transactions as Treasurer and of the financial condition of the Association.
d) Responsibilities of the office include preparation of the annual budget, project feasibility assessments, cost/benefit analysis for GAC sponsored events, long range financial planning and investment opportunity assessment.
ARTICLE VII: Election and Term of Officers
Section 1. The election of the GAC officers shall be conducted annually.
Section 2. The terms of office of all officers shall run from July 1 of the elected year through June 30 of the second following year.
Section 3. The officers shall be elected by the current members of the Board from among the members of the current board.
Section 4. If the office of any officer becomes vacant, the members of the Executive Committee shall choose a successor who shall hold office for the remainder of the term of the vacated office.
Section 5. If the term of office of a Board officer extends beyond the term of office as a Board member, then the term of office as a Board member shall continue until the expiration of the term as a Board officer.
ARTICLE VIII: GAC Meetings
Section 1. An annual meeting of the GAC will be held in conjunction with the University of Pittsburgh at Johnstown Homecoming event.
Section 2. Special meetings of the GAC may be called by the President or upon the written request of 25 regular members. At least 20 days’ notice of the time, place and purpose of a special meeting of the GAC shall be either given in writing or via e‐mail to each regular member.
Section 2. Eighteen regular members shall constitute a quorum at any meeting of the Association.
ARTICLE IX: Committees
Section 1. Executive Committee
a) The Executive Committee shall consist of the officers of the Board. This committee shall have the power to act on behalf of the Board and to perform any function allocated to the Board, except to the extent that these Bylaws require specific action by the Board.
b) A quorum necessary for the conduct of business shall consist of a simple majority of the committee membership.
c) All business transacted by the Executive Committee shall be reported at the next Board meeting.
d) The Executive Committee shall handle all financial transactions of the Board.
e) The Executive Committee will review and recommend the annual budget to the full board at the July board meeting.
Section 2. Student Relations Committee.
a) This committee shall consist of at least three (3) members of the Board.
b) It shall promote a greater awareness of the GAC with University of Pittsburgh at Johnstown students by acting as liaison between the GAC and the Greek student body.
c) It should periodically meet with representatives of student organizations, investigate the desirability of joint alumni‐student projects, and communicate the opinions and proposals of each group to the other.
Section 3. Homecoming Committee
a) This committee shall consist of at least three (3) members of the Board.
b) It shall advertise undergraduate Greek events to the member groups of the GAC.
c) It shall organize events specific to Greek Alumni, and coordinate those events with the other events being held during Homecoming Weekend.
Section 4. Website Committee
a) This committee shall consist of at least (1) member of the Board
b) It shall update, post, edit and moderate the website and social media platforms where alumni are engaged.
Section 5. Special committees may be formed by the President with the approval of the Board.
ARTICLE X: Order of Business
The order of business at Board and Executive Committee meetings shall be as follows:
1. Call to Order
2. Approval of the Minutes of the Preceding Meeting
3. Officer Reports
3. Treasurer’s Report and Quarterly Budget Report
4. Committee Reports
5. Old Business
6. New Business
7. Other
8. Adjournment
ARTICLE XI: Parliamentary Authority
Section 1. The rules contained in the current edition of The American Institute of Parliamentarians’ The Standard Code of Parliamentary Procedure shall be the parliamentary authority with respect to all proceedings not specifically provided for in these By‐Laws.
ARTICLE XII: Amendments
a) Amendments to the Bylaws will be presented as an agenda item at a regular board meeting. The Bylaws may be amended by a two‐thirds (2/3) majority vote of the GAC Board members present at said meeting.
b) At least 10 days’ notice of the time and place of such a Board meeting, together with the text of the proposed amendment, shall be given in writing to each Board member.
Section 2. The President shall appoint a committee to review these bylaws for revision at least once every three years or as otherwise needed.
ARTICLE XIV: DISSOLUTION
Upon the dissolution of the GAC, the Board shall, after paying or making provisions for the payment of all liabilities of the GAC, dispose of all of the assets of the GAC exclusively for the purposes of the GAC in such manner if such purpose or purposes shall be in existence and operation, or to such organization or organizations organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Code as the Board shall determine.
No Affiliation
Although the GAC is not affiliated with the University of Pittsburgh Alumni Association or the University of Pittsburgh at Johnstown, we make every attempt to work in conjunction with those organizations. Below please find for your reference a copy of the the By-laws of the University of Pittsburgh Alumni Association.
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