All Greek Reunion 2024- Planning Meeting 5 Agenda

Below is the agenda for the September 14th meeting. The primary objective of the meeting is to get people in place to head up the subcommittees and then review costs so they can develop budgets and plans for the alumni weekend.  I have listed some of the agenda items and responsabilites of the co

1. Homecoming 2023 and Alumni Weekend 2024 update
2. Online Registration form review - Please look over and make any recommendations to amend this:  https://www.upjgreeks.org/reunion-registration.html
3. Update on Greek organizations: 
   1. 4 Active Greek organizations: Delta Chi, Kappa Delta Rho, Sig Tau Gamma, and Phi Sigma Sigma. 
   2. Delta Phi Epsilon is in the process of founding member agreement
   3. Acacia is returning Winter 2024
4. Subcommittees: Need Volunteer committee chairpersons for the following 4 subcommittees:
   1. Greek Alumni Council Organizational Committee (2 year volunteer term)
      • Recruitment - finding a point of contact for each organization. who can recruit both planners/volunteers/attendees.
      • Structure - UPJ Greeks Website updates for each organization
      • By Laws - review by-laws outline to develop a longer term structure for the committee https://www.upjgreeks.org/by-laws.html
   2. Welcome Committee (Alumni Weekend event only) - Friday & Sunday-
      • Friday Welcome table and off-campus Meet & Greet planning. 
      • Sunday (Continental breakfast- coffee & donuts, other) 
   3. Campus Tour Committee  (Alumni Weekend event only) - Saturday - Mimosa Brunch - Living Learning Center. Planning out the brunch menu and times, Registration/ names tags, etc Where people want to visit. All of the Greek Houses from the past are on the list. This committee will determine the locations and any other amenities that should be on the tour such as signage etc..
   4. Cookout Dinner & Evening Bonfire  (Alumni Weekend event only) - Saturday - Location TBD - Do we want a band or a DJ?  A fire outside?, decorations, outdoor tent, restrooms, etc, Photo booths, Swag & Gear - Cups, T-shirts, etc...
5. Costs - Kathleen Clawson, Director of Conferences & Events (Delta Chi Little Sister)
   1. Lodging Costs: LLC & Willow. Will be confirming descriptions of each accommodation and capacity numbers for each.
   2. Tours & Entertainment - Contingency for inclement weather?
      1. List of Buildings we want to tour (Academic & previous Greek Housing)
      2. Log Cabin - update of status
      3. Adirondack Shelter - update of status
      4. Gazebo area - This is a new suggested location
   3. Food Costs - Kathleen will have a menu of items to present
      1. Friday Check-in - Need a reception Table, Name tags etc. Suggestions & Directions to off campus informal gathering - Meet & Greet Cash bar. Perhap
      2. Mimosa Brunch - Saturday or Sunday
      3. Cookout Dinner & Evening Entertainment - 
      4. Continental Breakfast vs Boxed Lunch (Grab & Go) - Sunday or Saturday
   4. Online order taking via UPJ website

Current Greek Representatives:

1. Acacia- Greg Mautino, Jeff Kubay (UPJ Alumni Board)
2. Alpha Gamma Delta- Jennifer Werni Hughes
3. Delta Chi- Bernard Martin, John Wozniak, Pete Korch
4. Delta Zeta- Miki Clark, Grace Zimmerman Simcic. Meggan George
5. Kappa Delta Rho- Matt Kulikouski
6. Omega Alpha Tau- Jody Robatzek Greiner
7. Sigma Tau Gamma - Mark Stephens (UPJ Alumni Board)

Monthly Meetings Second Thursday at 6pm ET on Zoom.

Join Zoom Meeting:  
https://pitt.zoom.us/j/95017543662
Meeting ID: 950 1754 3662
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