UPJ Alumni Board Greek Subcommittee Meeting 1

Matt Sernell and John Wozniak (Delta Chi), Co Presidents of the UPJ Alumni Board sent out an email to all of the board members on August 3, 2023 advising that they had created Temporary Committee Chairs for the standing committees of the Alumni Board. 

​The following is a list of the Temporary Committee Chairs:

• Bylaws: Wozniak
• Finance: Go
• Golf: Matt Sernell
• Greeks: Martin
• Homecoming: Fry
• Mt. Cat: Ernie
• Scholarships: Ledney
• Student Relations: Stephens
• Social Outreach: Sheets
• Vets: Matt Sernell

On Monday 14 August 2023 the first meeting of the Greek Committee was called to order by interim chair Bernard Martin (Delta Chi). In attendance were:

• Jeff Kubay (Acacia)
• Bernard Martin (Delta Chi) 
• Mark Stephens (Sigma Tau Gamma)

An informal agenda had been forwarded prior to the meeting. Below is an overview of the meeting with Matt Sernell, UPJ Alumni Board Co- President said in his email: "Also remember, other alumni that are not on the Alumni Board can serve on committees, so if you know of someone who your committee feels could  brings something to the table, they can participate in the committee and committee activities."  

Review Active Greek Organizations
Currently there are three active Fraternities:

1. Delta Chi
2. Kappa Delta Rho 
3. Sigma Tau Gamma

and one active Sorority: 

1. Phi Sigma Sigma 

Review Perspective Greek Organizations returning to Campus
There are discussions occurring with Acacia to reorganize as well as with several sororities. Added several items to NEW BUSINESS for the next meeting for follow up on this topic.

Status of Alumni Board by-Laws with regard to Greek Committee

• Bernie explained that there was a Greek Planning Committing in place for a reunion that was scheduled to take place on from May 31- June 2. That it would make sense to merge this committee together with the planning committee and hopefully develop a more formalized operational structure.  
• Bernie discussed the long term development of a "Greek Alumni Council" subcommittee that could be self sustaining.  Reviewed the By-Laws on the UPJ Greeks Website. Discussed the concerns that were brought up regarding liability exposure and how coverage was structured. Bernie relied that David Janusek (UPJ) was looking into this as a result of the last meeting (see: All Greek Reunion 2024- Planning Meeting 3 Report). Jeff Kubay will research.
• Committee agreed to merge into GAC (Greek Alumni Council) that is already in formation to and sit on one of the committees as they evolve. Therefore the Committee meeting and the GAC meeting will become one meeting instead of two with the short term objective of establish an All Greek Reunion in 2024 and then evolving that into a sustainable organization

Election of Chairperson
Jeff Kubay nominated Bernard Martin as Chairperson. Second By Mark Stephens. Bernard Martin was elected Chair by unanimous decision. 

Old Business for next meeting:

1. ByLaws - update from Kubay
2. Homecoming 2023 vs 2024, 2025 & Beyond.  Alumni Reunion weekend
3. Greek Weekend - merge minutes from previous meeting (All Greek Reunion 2024- Planning Meeting 3 Report) and select committee chairs
4. University Relations

New business for next meeting

1. Greek Expansion: Determine point of contact at the University who works with Greek organizations, Speak to Christian J. Stumpf, Vice President for Student Affairs.  Discuss with Megan George Delta Zeta National interest in re-organization.  Is ASA also in talks with UPJ.
2. Undergrad Greek org Relations:  Determine status of current Greek Organizatons: standing, sustainability, numbers, housing, charitable work, etc. Contact Christian J. Stumpf, Vice President for Student Affairs.
3. Get the names and status of existing and future greek organizations from Christian J. Stumpf, Vice President for Student Affairs.